Spratton Hall

Pupil Collection: Demo Guide

Every screen in the system in one place. Open any page below; a dark Demo bar at the bottom of each page brings you back here or jumps to another part.

Demonstration · test data only

How a Collection Works

Two checks, every time: the prep room releases the child, then reception confirms the parent's code.

RegisterThe teacher chooses their room, checks in for prep and ticks the children who are staying.
Prep room
Parent arrivesThe parent enters the child's name and collection password on their phone.
Parent
Alert & releaseThe teacher is alerted (computer, phone or text) and presses Check out.
Prep room
Code appearsA three-letter code appears on the parent's phone. The child walks to reception.
Parent
Code confirmedReception types the code from the parent's phone. Only a match hands the child over.
Reception

Parents

No login and no child's name shown: just the name and password the school gave them.

Parent Check-In

Parent's phone

What parents open from the QR code at the gate.

  • Enter child's full name and collection password
  • "Please wait" screen, then the three-letter code
  • "Collected" confirmation
Open parent pageQR poster

Prep Room Staff

Teachers sign in on the room computer or their own phone, then follow the steps.

Prep Room Sign-In

Room computer or phone

Teachers' sign-in page. First sign-in runs a short set-up guide.

  • 1 · Choose today's room
  • 2 · Check in and pick alerts
  • 3 · Take the register
  • 4 · Dashboard: check children out
Open prep room sign-in

My Account & Set-Up Guide

Any staff device

Each teacher's own settings.

  • Usual alert choice, or just for today
  • Turn on phone notifications, send a test
  • Mobile number for text backup
  • Run the set-up guide again
Open My accountSet-up guide

Room Screen

After sign-in

Room choice, check-in, register and the live dashboard with parents waiting.

  • Red banner and chime when a parent arrives
  • Menus: My duty & alerts, In prep, Late arrivals
Open room screen

Reception

A separate app for the reception phone. Reception logins only, one device at a time.

Reception Handover App

Reception phone

Where the second check happens.

  • Waiting for parents / Waiting for room release
  • Tap a name, type the parent's code, hand over
  • Signing in on another phone closes it on the first
Open reception sign-in

School Admin

For the school office. Admin can't use the reception handover app.

School Admin

Office computer
  • Pupils: add, edit, passwords, parent letters
  • Staff logins: create, set-up status, welcome sheets
  • Records: collections, logins, prep duty check-ins
  • Settings: term dates, reception phone, logout time, network lock
Open school admin

Guides & Policies

Staff Guide

Printable

Signing in, alert choices, phone set-up and each prep session.

Open staff guide

Privacy & Terms

Draft

UK GDPR privacy notice and terms of use (placeholders still to complete).

Privacy noticeTerms of use

Try the Whole Flow

Easiest with three screens: a computer for the prep room, and two phones (parent and reception).

  1. Computer: Prep room sign-in → choose Room 8 → check in → tick children → confirm.
  2. Phone 1: scan this code, open Parent, check in as a Year 3–5 child.
  3. Computer: the dashboard alerts you. Press Check out.
  4. Phone 2: Reception → sign in → tap the child → type the code shown on phone 1.
  5. Phone 1: shows "Collected".

Open the test panel (one-tap logins)

This is a test system with made-up pupils. Passwords aren't shown here; ask Mark for them. The Demo bar only appears after this page has been opened, so parents never see it.